RVVR Rental Agreement Terms and Conditions


1. Makes and Models subject to change, a like model of equal or better quality may be substituted. Some models available only during peak seasons.

2. All advance reservations between mid May thru Labor Day (Peak Season) will be at least 5 nights, up to 14 days before departure. Less than 14 days, 3 night packages will be available, excluding special occasions listed below. 3 Night packages are available in Off Peak season.

3. There are no returns on Sundays or holidays. On Special Occasions you can rent a unit though Monday, and bring back on Sunday with an appointment. A $50 fee will be applied. Sunday night is still a paid night.

Special Occasions

  • Easter - 4 night minimums
  • Memorial Day - Labor Day - July 4th - Fall School Breaks -- 5 night minimums
  • Thanksgiving - Christmas - New Years - 5 night minimums
  • Spring Break, Texas, Kansas, Talladega, & Bristol NASCAR , Rocklahoma- 5 night minimums
  • Extra Night(s) (extensions) subject to availability

4. To secure your reservation a $500.00 down payment for Motor Homes or $250 down payment for Trailers is required which will be applied towards your rental ~ All down payments are non-refundable. If a cancellation is made less than 14 days prior to departure, full rental fee is forfeited. These fees can be applied towards a future rental with a $100 change fee, subject to availability.

5. All reservations require that appropriate rental documents and written payment authorization be completed by the customer and returned to RV Vacation Rentals, Inc within 48 hours of the reservation date. Reservations are not guaranteed after 48 hours without reseipt of required documentation.

6. Unit availability is guaranteed by 4:00 pm on the check-out date. On the date of return, unit must be checked in by 11:00 am. Late returns are subject to a $250 late return fee and an additional night's rental.

7. All departures are by appointment only with a call on your return to let us know your approximate return time.

8. Refundable Security Deposits Required: $1500.00 for Class B & C Coaches ~ $2000.00 for Class A Coaches ~ $750.00 for Trailers. Payment of any owed charges that exceed the security deposit will be the responsibility of the customer. Charges for special cleaning, fuel, dumping,additional mileage, and sales tax are in excess of those estimated, as are, the cost of repairs for damages deemed to be the customer's responsibility and will be deducted from the security deposit. It will be the responsibility of the renter to pay the balance on any owed charges in excess of the security deposit.

8. Return cleaning fee included in price. Additional charge for road tar, stains, mischief, etc. The cleaning fee ($60 per hour) from the professional cleaners will be charged for excessive dirtiness.

9. No Smoking Allowed, No Pets: or a $500 Specail Cleaning Fee applies.

10. Holding tanks will be dumped prior to return or a $50 dump fee will be charged.

11. Will have a full tank of fuel gas/diesel at time of check-out and must have a fulltank at time of check-in, or a $25 Fill fee plus fuel costs will be charged.

12. Insurance must be provided by renter or purchased direct from MBA Choice with a $1000 deductible. Price varies from $15 to $30 per day depending on coach value. All trailers include insurance in the rates.

13. Renter must be at least 25 years of age, have a good driving record, and have good credit. All drivers must present drivers license at or prior to checkout. All drivers of diesel coaches must attend the pre-departure orientation.

14. Sales/Rental Tax additional charge.

15. Additional Motor Home Mileage Charges:

  • 30¢ each mile 101 - 200 per night averaged
  • 60¢ each mile 201 – 300 per night averaged
  • $1.20 each mile over 300 per night averaged

16. No mileage charge for trailers

17. Five (5) free generator hours per rental night. Additional generator hours charges: $3 per hour ( Motor Homes)

18. Renter is responsible for checking all fluids and air pressures, and daily visual inspection of unit.

19. Trailer Towing available for $49.00 per trip, subject to towing capacities of the coach and driver experience.
Please note: Roadside assistance & insurance does not extend to towed vehicle or trailer.

20. Trailers are unfurnished. Kitchen kit and linens available at additional charge.

21. All trailers over 3,000 pounds must be towed with a vehicle equipped with brake control and rated with adequate towing capacity. Installation of brake control and/or hitches available at reduced rates for renters.

RV Rental Cancellation Policy - Refund of Security Deposit

The following charges will be deducted from your security deposit:

  • No Smoking Allowed, No Pets: or a $500 Special Cleaning Fee applies.
  • Failure to fill Fuel tank -- $25 plus cost of Fuel
  • Failure to dump holding tanks -- $50 unless prepaid

The above charges, mileage and sales tax is in excess of that estimated, and the cost of repairs for damages deemed to be the customer's responsibility will be deducted from the security deposit. The cleaning fee ($60 per hour) from the professional cleaners will be charged for excessive dirtiness.

Your security deposit will be refunded within 10 business days of your return date, provided the recreational vehicle is returned in the same condition as when it went out and subject to the charges outlined above. If your charges exceed your security deposit, you will be responsible for paying the excess balance owed. Refund or extra charges will be detailed on the adjusted rental agreement that will be mailed to you.


Substitutions are made only when absolutely necessary. Advanced notification is given whenever possible. In the event a vehicle of the same or higher value cannot be provided and we cannot fulfill your reservation, we will refund all monies received from you to date.

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